Payslips – Regulation changes to displaying hourly rates

New legislation with regards to payslips came into force this month.

From 6th April 2019, every worker within the company has the right to an itemised pay statement, not just full-time employees. This means that payslips for anyone working casual hours or variable hourly rates (for example different rates for overtime to that paid for standard working hours) will now include the number of hours that have been worked in the pay period and what rate of pay has been received for each hour.

The change has been implemented to provide workers with immediate clarification that they have been paid the correct amount of money in the pay period as well as the comfort of actually receiving payslips without the hassle of reaching for a calculator or having to wait for their P60.

So as an employer what do you need to do?

  • Liaise with your payroll provider to ensure payslips show either:
    – separate figures for different rates of pay and/or types of work
    – or as an aggregated figure over the pay period
  • Ensure each worker will be provided with payslips when paid
  • Continue to handle pay roll information confidentially under the GDPR 2018 Regulations
  • Communicate the changes to your workers to manage expectations

For more advice contact your payroll provider and/or HR department for clarification.

Ben Jackson
HR Officer – We do HR Limited